I. INTRODUCTION
ARCH Community Housing Trust, Inc. (ARCH), an Idaho non-profit housing provider, located at P.O. Box 1292, Ketchum, Idaho 83340, is seeking a qualifications package and proposal from Architects to provide preliminary site and elevation concept plans for the proposed Evergreen Apartments located at 141 Bird Drive in Ketchum, Idaho. We anticipate a partnership between a local, Blaine County, architect and the specialized affordable housing architecture firm TAO located in Boise. Please submit letters of interest and qualifications as outlined below no later than Tuesday, October 30th 2012.
II. PROJECT DESCRIPTION
The proposed Evergreen Apartments will include the renovations to and partial demolition of the existing units together with new construction of 4 to 6 additional units.
- 9 one bedroom units
- 1 three bedroom unit
- 6 – 7 two bedroom units
- Individual unit patios/balconies
- ADA accessibility where possible
- 1 or 2 units to meet UFAS accessibility standards, fully adapted
- Exterior storage
- A minimum of one parking space per unit
- Community and meeting spaces as possible
- Design to Green Building Standards as possible
- Exterior design to be consistent with neighboring and community uses and compliant with City of Ketchum requirements
III. PREPARATION OF PROPOSALS
Envelopes containing Qualifications shall be labeled as stated on cover page and must be presented so that they may be easily identified as containing a Proposal. Envelopes must include the following:
Name and location of project.
Name and address of bidder.
Addressed to ARCH
Submit proposal in triplicate plus one original. (Oral or telephone modifications will not be considered.
IV. PRE-QUALIFICATION
To be considered as eligible to submit a Proposal, Bidder must be legally licensed under applicable laws in the State of Idaho.
Architect/Engineer must have demonstrated prior experience in designing multifamily housing in accordance with applicable codes, standards, rules and regulations.
Bidder must have experience in new construction multifamily residential properties.
Bidders must not be on the U.S. Department of HUD debarment list of excluded parties list
V. SCOPE OF WORK
ARCH is soliciting work to include in an application for financing with Idaho Housing and Finance Association. Preliminary plans and other work included below will be used in that and other applications to Idaho Housing and Finance Association and other potential project-related parties, including but not limited to lenders, investors, grantors and agencies.
Scope of Services and Responsibilities shall be documented by Letter Agreement and shall include the following:
Preliminary Site Design acceptable to Owner and City of Ketchum (consistent with City Ordinance, with any variance specifically identified).
Preliminary Elevations
Preliminary Certifications as required by Idaho Housing and Finance Association, or other project-related entities
Consultation with TAO on floor and unit plans for 1,2,and 3 bedroom units.
All work must be completed not later than November 15th, 2010.
VI. FORM OF PROPOSAL
Proposals must consist of the following information in the order indicated below:
Cover letter stating interest in project with signature of duly authorized principal.
Technical qualifications.
Experience with similar projects involving multifamily housing, in particular multistory and infill projects.
Experience of key staff personnel assigned to the project.
List of Professional/Owner References.
Evidence of License in the State of Idaho.
Cost of services breakdown in accordance with Section V Scope of Services.
VII. ACCEPTANCE OR REJECTION OF PROPOSAL:
ARCH reserves the right to reject any and/or all Proposals when such rejection is in the interest of ARCH. ARCH reserves the right to waive any information and technicalities in bidding. Contract will be awarded on the basis of the factors which are listed below. ARCH reserves the right, however, to award contract to its best interest.
• Firm qualifications and experience
• Personnel qualifications
• Approach and capability
• Previous experience with similar type work
• References
• Cost
VIII. GENERAL INFORMATION
Bid Proposals will be received at the offices of ARCH Community Housing Trust, 160 2nd Street West, Suite 217, Ketchum, ID 83340, until 4:00 pm on the date as announced. Bid Proposals received after the time and date stated will not be accepted. Proposals received on time will be opened privately.
The Owner shall hold the bids for up to 5 days for purposes of reviewing the bid Proposals. The Owner shall announce the successful bidder on or before 7 days from the final date of receipt of proposals.
Bidders should carefully review the pre-requisites for bidding which will be adhered to when interviewing the bids. Bids will be evaluated to determine the bidder that is responsive to the solicitation and is most advantageous to ARCH, price, capacity, experience, and other factors considered.
THE OWNER RESERVES THE RIGHT TO WAIVE IRREGULARITIES AND TO REJECT ANY AND ALL BIDS.
