Executive Assistant

By September 28, 2021 October 5th, 2021 Employment Opportunities, News

Executive Assistant

Job Description

Date Posted: September 22, 2021

Full Time, salaried.

ARCH Community Housing Trust is a non-profit affordable housing development organization serving low to moderate-income households in Blaine County. Using a variety of funding mechanisms, we finance, build and own affordable rentals and we sell affordable ownership properties. We work in partnership with local jurisdictions and community organizations in order to deliver housing to our community.


Position Overview

The Executive Assistant supports and reports to the Executive Director in order to increase our capacity and outreach. The ideal candidate will deliver solutions with a high degree of professionalism and confidentiality, provide administrative support for donor relations, community and resident outreach and provide the analysis needed to successfully apply for grant funding and construction tracking.


Key Responsibilities

Donor Data Base Management and Outreach 20%

  • Oversee the production of our annual report and newsletters
  • Ensure the donor database is current
  • Develop an electronic outreach program
  • Provide administrative support for acknowledgment letters
  • Assist with annual campaign and any other fundraising efforts

Resident Outreach 20%

  • Work closely with the Community Representative sub-committee of the board to ensure that regular resident outreach, such as surveys and meetings are conducted.
  • Ensure that the application process for affordable housing developed by ARCH is reasonable and user-friendly.
  • Provide accurate information and instruction to community members seeking to apply and ensure that partner organizations have current applications, income limitations, and dates when new units will be onboard.

Construction Tracking and Analysis 20%

  • Compare bids submitted for construction projects.
  • Track successful bids/ budgets against expenditures
  • Provide project cost analysis and comparative project cost analysis

Community Outreach 15%

  • Take the lead on new mechanisms for community awareness
  • Ensure that our website is current

Grant Proposals 15%

  • Assist in seeking grant opportunities
  • Assist in applications for grants
  • Provide analysis needed to support grant requests

Board Support 10%

  • Provide and distribute board meeting information packets
  • Take minutes at board meetings and sub-committee meetings when needed
  • Ensure that all board meeting minutes, packets, policies, etc. are uploaded to the board portal


Education: University Degree in a relevant field or significant comparable experience

Prior Experience: Prior experience with non-profit organizations preferred


  • Tech-savvy with proficiency in Microsoft Office – Excel in particular
  • Excellent written and oral communication skills
  • Ability to maintain extreme confidentiality with resident and donor information
  • Self-motivated and ability to work independently
  • Ability to adjust to changes in priorities
  • Some evenings required


Starting Salary $55,000 – $60,000 annually, 3 weeks paid vacation, flexible schedule

This is a full-time position based in the Ketchum Office Club. Some work from home or remote locations is allowable.

To apply, please submit a cover letter, writing sample, resume, and references to

Michelle Griffith, Executive Director